Administrative Assistant Jobs in California
An Administrative Assistant in the real estate industry provides support to real estate brokers and sales agents by performing a variety of administrative tasks. These tasks may include scheduling property viewings and meetings, maintaining client records, drafting and distributing correspondence, and assisting with the preparation of legal documents related to the sale, purchase, or lease of properties. They may also help with marketing initiatives such as updating website listings and creating promotional materials. Additionally, they may be tasked with handling incoming calls and inquiries, processing transactions, and keeping track of keys and other property-related items.
An Administrative Assistant in Real Estate should possess strong organizational and communication skills, attention to detail, and the ability to multitask. Proficiency in Microsoft Office Suite is typically required, and experience with real estate software, such as Multiple Listing Service (MLS), may be beneficial. Some employers may prefer candidates with certification in Office Administration or a related field. Prior to becoming an Administrative Assistant, an individual might have roles such as Office Clerk, Receptionist, or Customer Service Representative, all of which can provide valuable experience in managing administrative tasks and interacting with clients.
NOW HIRING: Entry-Level Leasing Consultants / Administrative Assistants Resident Services Coordinator experience is a PLUS! No Leasing experience? No problem!...
Seeking Administrative Assistant/Property Manager Assistant
- Los Altos, CA
- 3 days ago
- Los Altos, CA
- 3 days ago
Duties will include, but are not limited to, phone coverage, meeting coordination and planning, accounting and data entry, letter drafting and leasing record maintenance....
Administrative Assistant (Front Desk) - Commercial Real Estate
- Palm Desert, CA
- 3 days ago
- Palm Desert, CA
- 3 days ago
Seeking a long-term relationship with someone who has knowledge of the Commercial Real Estate management business, CRM database input and management, SEO marketing, AI receptionist knowledge, VOIP...
About the Role: We are seeking a highly organized and proactive Real Estate Administrative Assistant to support our busy real estate team....
renewal, equipment maintenance, or issues with supplies, invoices, and billing....
Administrative Assistant - (for Shopping Center Management Company)
- West Hollywood, CA
- 7 days ago
- West Hollywood, CA
- 7 days ago
RESPONSIBILITIES Prepare, review, complete & organize lease/contract documents, abstracts, etc. Keep track of lease/contract requirements & generate reports....
Administrative Assistant Sares Regis Group sick time, 401(k) United States, California, Foster City Jun 11, 2025 Administrative Assistant Job Locations US-CA-Palo Alto | US-CA-Northern California Job...
I need to hire a real estate assistant near Brentwood. Oakley
- Knightsen, CA
- 14 days ago
- Knightsen, CA
- 14 days ago
un I need to hire a real estate assistant near Brentwood. Oakley (brentwood / oakley) compensation: $25+ Hi, I'm looking to hire a few part-time real estate assistants to assist me with a variety...
Description Job Overview: The Part Time Administrative Assistant ("PTAA") assists the manager(s) in overseeing a portfolio of Commercial Property Owner Association "CPOA" accounts to ensure business...
The Leasing Administrative Assistant will provide essential administrative support to our leasing team, ensuring smooth operations and organization....
The Administrative Assistant - Onsite is responsible for conducting all job duties in accordance with Fair Housing Laws and Company policy, and supports the overall objective of meeting the expectations...
Design Student Assistant - Real Estate Leasing and Planning Section
- Sacramento, CA
- 19 days ago
- Sacramento, CA
- 19 days ago
The Department of General Services (DGS) Real Estate Leasing and Planning Sections (RELPS) is looking for student assistants who are detail oriented, self-motivated, and can work independently as well...
Who are we? Equinix is the worlds digital infrastructure company, operating over 26 0 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and...
un Administrative Assistant - Real Estate and Property Management (capitola) compensation: negotiable based on experience. employment type: experience level: mid level job title: Administrative Assistant...
We are seeking an in-person, San Francisco-based Administrative Assistant to support the Executive team for the Western Region who will report to the EVP of Asset Management....
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
Administrative Assistant Online Courses and Training Opportunities
Salary for Administrative Assistant Jobs in California
Required or preferred licenses and certifications for Administrative Assistant positions.
Highest Education Level
Administrative Assistants in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a Administrative Assistant position
- Expense Reports
- Travel Arrangements
- Concur
- Distribution
- Prioritizing
- Initiative
- E-Filing
- Legal Assisting
- Document Management
- Business Writing
- Mail Sorting
- Discretion
- Meeting Planning
- Lease Renewal
- DocuSign
- Legal Document Preparation
- OneSite
- Section 8 Housing
- Leases
- Rent Collection
- Evictions
- Fair Housing
- Affordable Housing
- RealPage
- Property Inspections
- Tenant Relations
- OneSite
- Lease Administration
- Housing and Urban Development
- Leasing
- Multiple Listing Service
- Property Management
- Commercial Real Estate
- Real Estate Development
- Yardi
- HOA Management
- Real Estate
- File Management
- Spreadsheets
- Scheduling Appointments
- Calendar Management
- Business Correspondence
- Inbound/Outbound Calling
- General Office Duties
- Administrative Skills
- Accounting
- High School Diploma
- Written Communication
- Microsoft Outlook
- Telephone Skills
- Events
- Interpersonal Skills
- Data Entry
- Filing
- Microsoft PowerPoint
- Regulations
- Sales
- Microsoft Office
- Problem Solving
- Multitasking
- Microsoft Excel
- Time Management
- Research Skills
- Staff Supervision
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Communication Skills
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