Director of Facilities

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USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth focused media and digital marketing solutions company. Through our trusted brands, including the USA TODAY NETWORK, comprised of the national publication, USA TODAY , and local media organizations, including our network of local properties, in the United States, and Newsquest , a wholly-owned subsidiary operating in the United Kingdom, we provide essential journalism, local content, and digital experiences to audiences and businesses. We deliver high-quality, trusted content with a commitment to balanced, unbiased journalism, where and when consumers want to engage. Our digital marketing solutions brand, LocaliQ , supports small and medium-sized businesses with innovative digital marketing products and solutions. USA TODAY Co. open roles are featured on various external job boards. When applying to a position at USA TODAY Co., you should be completing an application on USA TODAY Co. Careers via Dayforce . Job postings directing you to complete an application on other external sites may not be valid. If you are a California resident, you acknowledge that by applying for a job with us, this California Job Applicant Privacy Notice will apply to our collection, use, and disclosure of your personal information. To connect with us, visit www.usatodayco.com

The Director of Facilities is responsible for leading the company’s facilities, office operations, and workplace logistics functions across a multi-location portfolio. This role oversees office buildouts, relocations, space planning, capital projects, maintenance operations, and facility decommissioning activities while ensuring operational efficiency, cost control, and a positive workplace experience for employees and local leadership teams.

The Director of Facilities serves as a strategic partner to executive leadership, local market leaders, accounting, IT, security, and external vendors to ensure facilities projects and day-to-day operations are executed professionally, efficiently, and on schedule. This position requires strong project management skills, operational leadership, vendor coordination, and the ability to manage multiple concurrent initiatives in fast-paced environments.

Key Responsibilities

Facilities Operations & Office Management

• Ensure offices, common areas, and operational spaces are maintained in a safe, clean, functional, and professional manner.

• Develop and implement facilities standards, operating procedures, and best practices.

• Partner with local office leadership to identify operational needs, space utilization concerns, and workplace improvement opportunities.

• Coordinate vendor services including janitorial, security, HVAC, electrical, plumbing, landscaping, pest control, and general maintenance.

Space Planning, Office Buildouts & Relocations

• Lead space planning initiatives for new offices, office expansions, consolidations, and reconfigurations.

• Manage all aspects of office buildouts including design coordination, construction oversight, furniture planning, IT/security coordination, and occupancy readiness.

• Coordinate and oversee office relocations using detailed move templates, project schedules, and punch lists to ensure seamless execution.

• Develop and manage move management processes, including employee communication plans, logistics coordination, inventory tracking, and post-move issue resolution.

• Work closely with brokers, landlords, contractors, architects, engineers, and vendors during office projects and transitions.

Capital Projects & Building Maintenance

• Oversee capital improvement projects, facility upgrades, repairs, and preventative maintenance programs.

• Develop project scopes, budgets, schedules, and vendor bid packages for facilities-related initiatives.

• Monitor project progress to ensure work is completed on time, within budget, and according to company standards.

• Conduct regular site inspections and assess building conditions to proactively identify maintenance or repair needs.

• Coordinate emergency repairs and response efforts as necessary.

Asset Management & Financial Coordination

• Partner closely with Accounting and Finance teams on asset tracking, inventory management, depreciation schedules, and capital expenditure reporting.

• Maintain accurate records for furniture, fixtures, equipment, and operational assets.

• Assist with invoice approvals, vendor management, and expense tracking.

• Support financial planning for facility operations, maintenance, and capital projects.

Facilities Team Leadership

• Supervise facilities personnel, maintenance teams, and external contractors responsible for maintenance, upkeep, and building decommissioning activities.

• Provide leadership, coaching, and performance management for facilities staff.

• Establish clear priorities, project expectations, and operational accountability across the facilities function.

• Promote a culture of responsiveness, professionalism, safety, and operational excellence.

Building Decommissioning & Site Transitions

• Lead facility decommissioning activities for office closures, relocations, and operational transitions.

• Coordinate furniture disposition, equipment removal, utility shutdowns, vendor terminations, and landlord turnover requirements.

• Ensure proper documentation, inventory reconciliation, and compliance with lease obligations during site exits.

• Manage maintenance and preservation activities for vacant or transitioning facilities.

Qualifications

• Bachelor’s degree in Facilities Management, Construction Management, Business Administration, Real Estate, Engineering, or related field preferred.

• 7–10+ years of progressive facilities, operations, project management, or corporate real estate experience.

• Financial and operational acumen related to capital planning and asset management.

• Ability to develop structured move plans, punch lists, and operational workflows.

• Knowledge of workplace safety standards and facilities compliance requirements.

• Strong knowledge of facilities operations, maintenance systems, construction coordination, and workplace logistics.

• Demonstrated experience managing vendors, contractors, and project budgets.

• Experience coordinating office buildouts and workplace transitions in fast-paced environments with the ability to manage multiple projects simultaneously.

• Ability to balance strategic planning with hands-on operational execution.

• Excellent communication and interpersonal skills with the ability to work effectively with executives, local leadership teams, vendors, and employees.

• Proficiency with Microsoft Office Suite and facilities/project management systems.

• Ability to travel 30-40% to support facilities, projects and operations.

Work Environment

• This is a remote-based job with in-person interaction with people onsite across our facilities.

• Occasional after-hours or weekend work may be required during office moves, construction projects, or emergency situations.

• Travel required to company locations and project sites as needed.

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The annualized base salary for this role will range between $135,000 and $155,000. Base compensation is reflective of many factors, including, but not limited to, the market in which one lives/works, individual education level, skills, certifications and experience. Note: variable compensation is not reflected in these figures and based on the role, may be applicable.

USA TODAY Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where USA TODAY Co. employs employees. In addition, USA TODAY Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with USA TODAY Co., Inc. Applicants who require such accommodation should contact USA TODAY Co., Inc.’s Recruitment Department at ... . Applicants must be authorized to work in the applicable location. Applications from outside these regions will be removed from our system after submission.