Property Management Administrative Assistant

Were seeking a reliable, detail-oriented Administrative Assistant to join our property management office in Downtown Vancouver. This part-time role (34 days per week) is ideal for someone who enjoys a mix of office administration, tenant communication, and coordination in a fast-paced environment.

This role is best suited for someone who is highly organized, responsive, and comfortable managing multiple priorities at once.

Office hours: 9:00 AM 5:00 PM (onsite)
Location: Downtown Vancouver (transit accessible)

• Act as the first point of contact for tenant inquiries and maintenance requests
• Manage shared email inbox: respond, triage, and route messages
• Communicate with internal team via Microsoft Teams
• Maintain digital and physical records (OneDrive + office filing)
• Support beginning/end-of-month administrative workflows
• Assist with rent tracking, accounts receivable, and vendor invoices
• Update rental listings and assist with marketing available units
• Coordinate move-ins/move-outs (scheduling, documentation, filing)
• Prepare notices, letters, and general administrative documents
• Input and maintain tenant data in property management software (training provided)
• Maintain accurate records of notices and deliveries

• 1+ year of administrative or customer service experience
• Strong computer skills (Microsoft Office, digital filing systems)
• Excellent written and verbal communication
• Highly organized with strong attention to detail
• Ability to multitask and meet deadlines
• Property management or Yardi experience is an asset

• Part-time (34 days per week)
• Hourly wage based on experience
• Onsite position in Downtown Vancouver
• Training and support provided

Please submit your resume and a brief introduction outlining your relevant experience. Only shortlisted candidates will be contacted.