Admin Assistant at a SF Property Management Company

We are a boutique and friendly Property Management Company with a combined 40 years experience, priding ourselves in providing quality service to residents, and efficient and effective service to our clients. We value a positive work environment, attention to detail, and being a team player.

Position : Admin Assistant at a Property Management

Hours : 20 - 25 per week

Compensation : $25 - $26.50 per hour based on experience

Holidays : Company selected paid and unpaid holidays

Skills & qualifications :

Attention to detail, organizational skills, communication skills, MicroSoft Office knowledge (Word and Excel), time management, and team player.

Responsibilities :

Answer office phone calls, take messages and forward to appropriate team members

Phone calls to Vendors, Tenants, Utility Providers, etc.

Mail Receivables : Sort out mails. Scan and distribute important information via email or phone/text with Team.

File / Organize / Scan Documents

Property Management Software Tasks Accounting related. Company will offer training.

Quickbooks Tasks

Data Entry onto Spreadsheets

Email Correspondences

Order supplies for office and rental/managed properties

Certified Mail to USPS - (SDR, rent increase notice, etc)

Assist with miscl. admin and company related tasks

Assist Team with special projects and miscl. admin tasks as needed.

Audit renters' insurance and follow up with tenants to obtain and maintain coverage

Assist with security deposit returns and move-in / move-out coordination

Send template email notifications to tenants and vendors (welcome, renters insurance, COI, utilities, security, moving instructions, etc.)

Reconcile credit card statements with receipts and enter income, expenses, and reimbursements

Balance bank accounts against monthly account reconciliation spreadsheets

Prepare and process accounts payable - print checks for signature and mail out to vendors

Enter and review vendor invoices in the billing system, confirm they upload correctly, and assign general ledger (GL) codes

Follow up with vendors to obtain W-9 forms

Download, save, and distribute vendor invoices and online billing links (e.g., waste and utility providers)

Review utility bills for accuracy and process utility bill-backs to the applicable properties

Verify that homeowners insurance premiums and property taxes are paid on time

Manage and file HOA invoices and statements, uploading records to Google Drive

Provide daily status updates to the team on rent received and items needing follow-up

Assist with yearly tax related tasks with the Office Manager and Property Manager

Assist with miscl. admin and company related tasks

Assist Team and Property Manager with projects and miscl. admin tasks as needed.

We are looking for a long term, motivated, and easy going team member. If you are interested, please email us and include a summary of your experience and contact information.