Property Manager/Admin Assistant

Job Summary

We are seeking a highly organized and proactive Property Manager/Admin Assistant for a temporary-perm opportunity in Orlando, FL. This role is ideal for a detail-oriented operations professional with experience in property management, vendor coordination, administrative support, and QuickBooks.

As the Property Manager/Admin Assistant, you will oversee the day-to-day maintenance and operations of multiple residential and commercial properties while also supporting administrative and bookkeeping functions for a busy professional office environment. This is a hands-on position with direct access to ownership, supportive leadership, and the opportunity to make a meaningful impact by keeping properties, vendors, projects, and office operations running smoothly.

This opportunity offers a stable, long-term career path with a growing organization, a collaborative work environment, and the chance to take ownership of a key operational role.

Key Responsibilities

- Oversee maintenance and daily operations for multiple residential and commercial properties.
- Coordinate a network of approximately 20 to 25 subcontractors, including painters, handymen, plumbers, electricians, landscapers, and other service providers.
- Schedule repairs, maintenance, inspections, vendor services, and property visits while monitoring timelines, quality, and budgets.
- Obtain quotes, negotiate pricing, manage vendor relationships, and follow up on open work orders.
- Support law firm administrative operations, including invoice processing, expense reconciliation, financial recordkeeping, and file management.
- Use QuickBooks to assist with accounts, payments, reporting, and organized bookkeeping processes.

Compensation and Benefits

- Salary Range: $55K to $65K per year.
- Paid time off and holidays.
- Competitive salary based on experience.
- Opportunity to work directly with ownership and make a meaningful impact on business operations.
- Stable, long-term career opportunity with a growing organization.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage property maintenance, repairs, inspections, vendor schedules, and ongoing operational needs.
- Coordinate subcontractors and service providers to ensure work is completed accurately, on time, and within budget.
- Support administrative operations, bookkeeping tasks, invoice processing, and financial recordkeeping.
- Maintain accurate records for repairs, contracts, maintenance schedules, vendors, payments, and office files.

- 3 to 5 years of relevant experience in property management, facilities management, operations coordination, administrative support, or a related field.
- Strong working knowledge of QuickBooks is required.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Experience managing vendors, subcontractors, work orders, quotes, and service schedules.
- Strong organizational, multitasking, and follow-up skills.
- Excellent problem-solving ability with strong attention to detail.
- Ability to work independently, prioritize competing deadlines, and make sound decisions with minimal supervision.
- Professional communication and interpersonal skills for working with ownership, office staff, vendors, and contractors.
- Reliable, self-motivated, resourceful, and comfortable in a fast-paced environment with changing priorities.

Preferred Qualifications

- Bilingual English/Spanish skills are highly preferred.
- Prior experience coordinating subcontractors whose primary language is not English.
- Experience supporting a law firm, professional services office, or privately owned real estate portfolio.
- Hands-on property operations experience across both residential and commercial properties.