Real Estate Administrative Assistant

Real Estate Administrative Assistant

Location: Regina, SK

Closing Date: May 18, 2026

Competition Number: MLTA-REG-202605-034

Who we are

MLT Aikins is a full-service law firm of more than 350 lawyers across the four western provinces. Named one of Canada s best law firms by the Globe and Mail , MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Our Regina office is currently looking for an administrative assistant to join our real estate team. This is a full-time position required to meet client and transactional deadlines. The successful candidate will be expected to work independently under the supervision of lawyers and paralegals.

Responsibilities include:

Preparing various administrative tasks to support the real estate paralegals and lawyers including scanning, printing and photocopying

Conducting and coordinating public office searches including property registry/land titles offices, municipal tax, personal property registry (PPR), corporate registry, bankruptcy, bank act, Courts of King s Bench, municipal work orders, zoning, workplace safety, environmental, employment and utilities

Performing and compiling due diligence searches and drafting due diligence search summary reports

Supporting real estate paralegals including submitting real estate transactional and conveyance documents for filing at the land registry offices

Preparing real estate transactional and conveyance documents including transfers, caveats, purchase and sale agreements, mortgages, PPSNs, refinancing-related documents, liens, leases and all related documentation

Preparing financing documents including assignment of rents, general security agreement, officer s certificate, authorizing resolutions and supporting documents for commercial transactions

Maintaining and organizing schedules of closings

Processing all incoming and outgoing funds including calculating requisition of funds for closing, mortgage financing and other requirements

Preparing written correspondence

Attending to file openings and conflict searches

Preparing statements of account as necessary

Preparing reports including mortgage reports to lenders

Qualifications include:

Graduate of a recognized legal assistant program or equivalent

A minimum of two years of experience working as an administrative assistant, ideally in residential and commercial real estate and commercial financing or refinancing

Excellent attention to detail including drafting and proofreading correspondence

Strong initiative and the ability to work independently with minimal supervision

Proficient computer skills including Word, Excel, Outlook

Strong organizational skills and the ability to prioritize and organize work to meet client-driven and transactional deadlines

Excellent verbal and written communication skills

We offer:

A competitive salary including individual performance bonus

Comprehensive coverage for dental, health and wellness benefits

Access to group savings plans and investment options

Growth and development opportunities

Ongoing job-specific training and opportunities for professional development

A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal services to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, please submit your resume and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.