Lease Admin Analyst

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Job Title: Lease Admin Analyst
Job Location: San Jose, CA (Onsite TuesThurs)
Job Duration: 4 Months (Potential for extension or conversion)
Schedule: Hours 96

Job Description:
Work Environment

• Global portfolio for data centers
• Team is global

Typical Responsibilities

• Conduct reconciliations for small to medium-sized clients to ensure operating expenses align with lease terms
• Uphold integrity of real estate portfolio data for large, complex global portfolios
• Assist asset managers in reviewing invoices and contractual terms

Key Responsibilities
Financial Administration & Support

• Manage purchase order lifecycle for leased asset portfolio
• Request, track, and monitor POs ensuring proper fund allocation
• Serve as primary contact for AP inquiries
• Validate invoices against contractual terms
• Resolve or escalate billing discrepancies to Asset Manager
• Monitor/report invoices to ensure compliance with vendor obligations

Compliance & Certificate Management

• Collect, track, and maintain required industry certificates from service providers
• Ensure service providers adhere to regulatory and internal operational standards

Contractual & Operational Support

• Provide support for periodic/ad hoc vendor contract reviews
• Deliver reporting on vendor compliance and status to lease asset management team

Must-Have Skills

• Leasing asset management background
• Experience revising portfolios and invoices (small to medium scale)
• Commercial real estate experience (not residential/apartment leasing)
• Knowledge of AP/PO processes and lease administration
• Ability to review rent invoices, contracts, and approve/move forward

Nice-to-Have Skills

• Experience in data center space
• Proficiency with spreadsheets (intermediate to advanced)
  • Ability to create formulas, run reports, manage detailed spreadsheets
• Google Suites proficiency
• Reporting tools experience (Looker Studio, Power BI comparable)
• Salesforce experience
• Self-starter mindset

Qualifications

• Experience: Minimum 5 years
• Education: Bachelors degree preferred (open to alternatives)

Interview Process:

• Virtual

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.