Administrative Assistant Jobs

Job Title: Admin Ass't to Prop, Mngr Company: Confidential Location: New York, NY Description: CONSTRUCTION MANAGEMENT SUPPORT Prepare budget folders for all tenant improvements and capital projects; Follow through approval process; Assist Property Manager with tracking construction payments; coordinate receipt of Lien Releases before final payments are made to contractors Obtain insurance certificates from contractors as required; Distribute to Legal Departments; Insure insurance certificates are current and up-to-date Coordinate paperwork for obtaining construction permits, lien releases, and certificates of occupancy Schedule work with contractors for tenants. OPERATIONS Facilitate timely responses to Tenant inquiries and disputes Insure correct and timely notification to Utility firms of new tenants as new tenants take possession of premises or as tenants vacate premises; Confirm with Utility firm Insure correct billing of ‘house’ telephone accounts Notify General Manager and Legal Department of Insurance Claims, Accident Reports, and/or Violations; Track progress; Assist Property Manager in generating Monthly Status Report Coordinate emergencies, work orders, and site inspections with on-site and/or field personnel ACCOUNTING Prepare budget folders for tenant improvements, leasing commissions, and capital projects; Follow through approval process; Follow up and track progress payment(s) Coordinate Accounting Department information flow; facilitate the monthly review and analysis of the project budget and variances Assist Property Manager in preparation of annual budgets as needed; Coordinate the release of security deposits and letter of credits as tenants vacate as directed by Property Manager Code all invoices for payment; Circulate for appropriate approvals; Handle inquiries from vendors; Follow up LEASING / TRANSACTION SUPPORT Coordinate Tenant move-ins & move-outs: keys, utilities, track possession dates, etc Coordinate information flow between Leasing Department and Property Management Department Forward Accounting Department all new or updated tenant information Assist in rent collection process. MAIL Open & read all mail related to portfolio; Screen for urgent responses; Distribute to appropriate party; Follow up Fax or deliver Violations, Insurance Claims, and/or Accident Reports immediately to Legal Department and third party property managers, if applicable; Notify Property Manager; Track progress; Follow up Coordinate mailings as necessary: overnight, regular and registered mailings, etc TELEPHONES Answer telephone line; Direct or handle calls and/or inquiries appropriately and efficiently; Discuss issue; Resolve, if possible, & follow up; Log in tenant complaints per pre-approved format. FILING & COPYING Create, organize and maintain files, including labeling, containing: 1. Property Operations Files 2. Appraisals 3. Engineering Reports 4. Environmental Reports 5. Property Photographs 6. Building & Tenant Space Plans Copy and file correspondence, executed documents, etc. in appropriate files Copy and forward hard or electronic copies to appropriate departments ELECTRONIC FILING Organize and maintain Portfolio Operations file(s) in Data Central TYPING & CORRESPONDENCE Type and/or draft correspondence & transmittals as required MISCELLANEOUS: Schedule and confirm appointments; Schedule and confirm conference room, if needed; Coordinate food and beverage orders in advance of meetings, as required; Set up conference room before and clear up after meetings, as needed Arrange rental cars, car reservation, itineraries for various site visits as necessary Detailed copying and distribution of documents Help with the preparation and distribution of the annual Business Plan and any other presentation as needed Coordinate information flow between Leasing Department, Accounting Department, and Property Management Department Provide backup to reception. LIBRARY File and maintain periodicals, reference books, newsletters, and brochures as pertains to Property Management Department Insure that all reference materials are the most current. Other Duties as Assigned Education: College degree required Prior Experience: 1-2 years related real estate experience preferred Benefits: Benefit Package Offered Other: Advanced computer skills in Microsoft Word and Excel Excellent language and communication skills Ability to work on multiple projects simultaneously with multiple persons and multiple deadlines Ability to work well under pressure and adhere to deadlines

Job Title: Property Management assistant Company: Katy Property Management Location: Houston, TX Description: Ideally we are looking for a candidate who can answer phones, file, scan, turn utilities on and off in a timely manner, set up maid service when needed and yard service, and list homes in the computer. Needs to be a self started and a team player. would prefer licensed Real estate agent Who is also willing to work rental leads. Will receive bonuses when leases a home. Must be a non smoker

Job Title: Real Estate Legal Administrative Assistant Company: Special Counsel, Inc. Location: Minneapolis, MN Description: Fast growing mid-size firm in Downtown Minneapolis has an exciting opportunity for a legal administrative assistant with 5+ years of experience in the real estate area. High level administrative skills and knowledge of the real estate area are mandatory.  The ideal candidate will also have excellent verbal, written, and organizational skills; the ability to prioritize and multi-task in a fast-paced environment; be proficient in Word; and must be able to work independently. Elite experience is a plus!  Great salary and benefits for the right candidate!  Apply today for further consideration! Company: Special Counsel, Inc. Status: Full Time, Employee Location: Minneapolis, MN 55402 Job Category: Legal

Job Title: real estate assistant GENIUS Company: Location: Orlando, FL Description: Full Time Real Estate Marketing Assistant. Input MLS listings, Handle Phone Calls for Showing Instructions to REALTORS, Web Site Maintenance, MLS Input of Listings, Photo Editing, Virtual Tour Set-Up and Input on Websites, E-mailing Campaigns, Electronic Brochures, Newsletter Development and Mailings, Etc. This postion requires someone REALLY Creative and Good on a computer to handle residential listing marketing via the internet and other computer resources. Must be knowlegable on Microsoft Excel, Publisher, Word... Web Site design or knowledge of working with web sites is a Plus. Creat marketing brochure and flyers both in hard copy form and electronically. Creating monthly newsletters via e-mail and snail mail. Maintaining a website with all of our listings. Calling and handling customer and prospect inquiries/questions. Working with all of our listings... closing and listing coordinator Please send your resume and Please Make sure you indicate the Pay you are looking for. We will not respond back unless we know what pay range you must have. Marketing - Marketing - Marketing!!

Job Title: Legal Secretary- Real Estate Paralegal Company: Location: Buffalo, NY Description: Looking for a legal secretary/ real estate paralegal who has knowledge of real estate closing files and/or legal secretary skills. Small but busy downtown Buffalo Law Office with a focus on real estate investor services needs an energetic and goals oriented real estate paralegal with good work ethics, is reliable and can type a decent letter. Salary commensurate with experience. (will train candidate if necessary). This office does lots of Landlord/tenant cases, Buffalo and suburban housing court cases and handles many types of general business matters including commercial leases and entity formation. Prefer Full time but will consider part time. Decent working conditions with quality co-workers. Free on-site parking. Fax resume ONLY to HR Register to View Register to View ).

Job Title: Wanted Real Estate Assistant Company: Location: Sarasota, FL Description: Busy Real Estate Broker seeks an Assistant. Candidate should have good computer skills and be dependable, motivated, and have real estate, business or office experience. Individual should also be familiar Microsoft Word, Spreadsheet, Internet, Uploading photos, and proficient in email. Duties would include looking at properties, researching , taking photos, assisting with advertising, helping broker manage property and coordinating repairs as well as a variety of office tasks. Hourly wage negotiable. Send Resume and what your looking for in hourly wage

Job Title: Secretary/Administrative Assistant Company: Location: Fayetteville, NC Description: The below job description was posted on February 11th, 2010. If you applied for the position and had Property Management experience please re-email your resume, as the company has another position currently open in PM. There were many great resumes received- but due to PC failure- they were lost. Real Estate and Development Company looking for a Secretary/Administrative Assistant. Duties include, but not limited to: performing clerical and administrative functions such as drafting correspondence, conducting research, preparing reports, handling information requests, scheduling appointments, organizing and maintaining paper and electronic files, receiving visitors and providing information to callers. Associates Degree required. Bachelor?s preferred or equivalent experience in AR/AP and real estate. Previous legal experience preferred. Pay commensurate with experience. Full time position Monday-Friday 8:30am to 5:30pm Please send resume and cover letter to Register to View

Job Title: Administrative Assistant Needed! Company: Location: Orlando, FL Description: Real Estate Company on East Orlando area is looking for a self started Administrative Assistant that would be responsible of the following: Job Description: ? Company flyers using Adobe In Design. ? Helping with Property Management Division - Collecting checks, and will be trained to use related software. ? Proficient with computers and Microsoft Office 2007. ? Training of our agents. ? Answering phone calls and assisting agents with any of their Real Estate needs. ? Use of MLS to input new properties in the Market. ? Handle distribution of office leads. ? Constantly searching new avenues for office marketing. ? We will pay for your Real Estate license! Requirements: ? 2+ years of experience in a related field ? Some Real Estate knowledge preferred. ? Self starter and self motivated. ? Proficient with computers, Microsoft Office 2007, and Adobe suits products. ? Attention to detail and being able to multi-task is a MUST! ? Being able to work after hours and weekend if necessary. Compensation: $10h Monday through Friday 9:00AM to 6:00PM. Please send resume by email.

Job Title: Arizona Real Estate and Investment Company seeking REAL ESTATE ASSISTANT Company: Location: Phoenix, az Description: Arizona Real Estate and Investment Company seeking REAL ESTATE ASSISTANT Preference for this position is an individual with a newly acquired Arizona real estate license. Two of the biggest and most respectable real estate investment forces in Arizona and nationally have joined forces to create a real estate equity fund in Arizona focused on acquiring, renovating, leasing, and selling value added residential real estate. We have a sophisticated, proven, and well defined system for all aspects of this business and have completed over 3,500 investment properties with our proven model. We use sophisticated IT processes for all aspects of our business, have state of the art internet marketing, and own an outsourcing firm in the Philippines. We are seeking an individual who wants to be part of a growing team and an emerging company with HUGE potential. As the real estate assistant you will be responsible for the Realty Listing Process, Purchase Process on the Lease Option and ARMLS Buyers, Short Sale Listing Process, Investment Purchases and Investor Purchases. This individual needs to be coachable, trainable, and most importantly understand the real estate market environment. If you are interested in this position, please send Resume and Cover Letter to Register to View or reply to this ad. On the cover letter, describe your actual experience and exactly why you believe you would be qualified for this position. Thanks and good luck! • Location: 309 E Conorado Road • Post ID: 9351318

Job Title: Real Estate Assistant Wanted Company: Location: Fort Myers, FL Description: Needed ASAP!! www.RealEstateMotivatedBuyers.com needs another Equitable Assistant for our Wholesale Investment Division! This job is 100% commission! As an equitable assistant with our company, you get a portion of the profits on Every Deal You Work On!! Heres what were looking for: You Must have a home office with a scanner or be able to fax at least 50 pages. You Must be extremely well organized!! You Must Have Good Follow Up Habits/Skills! You Must Have Real Estate or Bank REO Experience(No Newbies)! You Must NOT Be A Virtual Assistant Company! We are looking for someone who will Only Be Working On Our Deals Exclusively! If you fit the above criteria, Please Call Register to View ASAP as we can probably have 20 to 40 deals in your pipleline within the next few months!! If you Do Not fit the above criteria, Please Do Not Call For Any Reason As We Are Only Looking For Qualified People and We Don't Train Rookies. Call Register to View Realtors Welcome!